Warehouses, racks and boxes labelled with a QR Code; every document filed, checked out or returned with a confirmed scan; a movement log nobody can rewrite.
Each step takes a few scans. Nothing moves without your confirmation.
Warehouses, zones, racks and boxes get a unique QR Code, printed on A4 sheets or on a ticket printer.
Antivirus scan, file check, fingerprint kept: the document lands in “To file”.
Scan the documents, then the box: a summary appears, you confirm, the movement is written to the log.
Borrower, reason, due date and a slip to sign; overdue items are reported to archivists every morning.
The expected content is frozen when opened; matching, missing, unexpected and unknown items are computed exactly.
Borrower, reason and due date; overdue items are reported to archivists every day.
The expected content is frozen when opened; matching, missing, unexpected and unknown items are computed exactly.
Each movement is chained to the previous one by a fingerprint; a nightly check verifies the chain.
By title, reference, type, department, dates, third party, keywords, code or location.
Archivists, operators and viewers; confidential documents restricted to a list.
Your PDFs, your metadata and the log, with the procedure to verify the chain yourself.
Compare the formats offered by the module. A printed QR Code reads reliably from 12 mm per side.
7Q2M-K8XA-3D9F-P
Box 0127
Warehouse › Rack 03 › Level 2
The usual format for boxes and binders: 24 labels per sheet.
Relative scale: formats can be compared with each other.The module works with standard hardware. Here is what we recommend; print the calibration page before a large batch.
Thermal roll printer, to print a label on demand at the archive desk.
Compact thermal printer designed for liner-free adhesive labels: no backing paper to throw away.
For label sheets: laser printing lasts longer than thermal paper.
The media matters as much as the printer for labels that last as long as your archives.
A QR Code reader that “types” the code like a keyboard: no driver, nothing to install.
The phone camera is enough: the “Scan” page reads QR Codes right in the browser.
XAF 25,000 excl. tax per month (XAF 250,000 excl. tax per year), as an option on the Pro and Business plans, included in the Enterprise plan.
At launch, the module is enabled on request: we help you with the set-up, printing the first labels and getting started.
The module does not read your documents: no text recognition, no automatic classification or suggestion. A document only changes location through the confirmed action of an authorised person. The same sequence of actions always produces the same state.
The module is optional: it is enabled account by account, and can be disabled without losing anything — your archives remain viewable and exportable.
We show you the whole journey, from the first label to the first inventory.
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